African Cultural Association (ACA)
Last updated: April 2026

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Introduction

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African Cultural Association (ACA) (“we”, “us”, or “our”) is committed to protecting your personal data and being transparent about how we use it.

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This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website (https://www.africanculturalassociation.org/) or engage with our services, programmes, and community activities.

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This includes when you:

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• Visit our website

• Contact us directly

• Register for events or programmes

• Make donations or support our work

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If you have any questions, you can contact us at info@africanculturalassociation.net.

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Summary of Key Points

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This section gives a clear overview of how we handle your data.

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We collect personal information depending on how you interact with us. This may include your name and contact details, along with any information you choose to provide.

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We only process sensitive information where necessary (for example, accessibility needs for events) and always with your explicit consent.

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We use your information to deliver our services, communicate with you, improve our website, and meet our legal obligations. We do not sell your personal data and only share it where necessary and appropriate.

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We take appropriate steps to protect your data, and you have rights under UK data protection law, including the right to access, correct, or delete your information.

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1. What Information We Collect

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We collect personal information when you choose to engage with us. The type of information we collect depends on how you interact with our organisation.

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This may include:

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• Your name

• Email address

• Telephone number

• Postal address

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In some cases, we may also collect limited sensitive information, such as health or accessibility requirements, where this is necessary for participation in events or services. This will only be done with your explicit consent.

 

You are responsible for ensuring that the information you provide is accurate and kept up to date.

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2. How We Use Your Information

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We use your personal data to support the delivery of our services and activities.

This includes:

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• Responding to enquiries and communications

• Managing events, programmes, and participation

• Processing donations and maintaining records

• Improving our website and services

• Supporting safeguarding and participant wellbeing

• Meeting legal and regulatory obligations

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Where necessary, we may also use your information to protect the vital interests of individuals.

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3. Legal Basis for Processing

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We only process your personal data where we have a valid legal basis under UK GDPR.

Depending on the situation, this may include:

• Consent – where you have agreed to receive communications or provide information

• Legal obligation – where we are required to comply with the law

• Legitimate interests – where it is necessary to operate and improve our services

• Vital interests – where processing is necessary to protect someone’s safety

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4. Sharing Your Information

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We do not sell or rent your personal data.

We may share your information where necessary with trusted third parties, such as:

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• Service providers (e.g. payment processors or website tools)

• Delivery partners supporting our programmes

• Legal or regulatory authorities, where required

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All third parties are required to handle your data securely and in line with data protection laws.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience and understand how our website is used.

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Cookies help us:

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• Ensure the website functions properly

• Analyse how visitors use the site

• Improve performance and usability

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You can manage your cookie preferences through your browser settings or via the cookie banner on our website.

 

​6. Data Retention

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We only keep personal data for as long as necessary.

Typically:

• Donation and financial records are retained for up to 6 years

• Communication and engagement data is retained as needed

• Marketing data is kept until you withdraw consent

When data is no longer required, it is securely deleted or anonymised.

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7. Data Security

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We take appropriate technical and organisational measures to protect your personal data.

However, no method of transmission over the internet is completely secure. While we do our best to protect your information, any data shared online is done at your own risk.

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8. Children’s Data

 

​We do not knowingly collect personal data from children without appropriate consent.

Where young people are involved in our programmes, safeguarding procedures and parental or guardian consent processes are followed.

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9. Your Privacy Rights

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Under UK data protection law, you have rights regarding your personal data.

These include the right to:

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• Access your data

• Request correction or deletion

• Restrict or object to processing

• Withdraw consent at any time

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If you are not satisfied with how your data is handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

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10. Do Not Track (DNT)

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Some browsers offer a “Do Not Track” feature. At present, there is no standard for recognising these signals, so we do not respond to them.

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11. Updates to This Policy

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We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.

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12. Contact Us

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If you have any questions or wish to exercise your rights, please contact:

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African Cultural Association (ACA)
28 Church End
Hendon
London
NW4 4JX

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Registered Charity: 1157721

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Email: info@africanculturalassociation.net
Telephone: 0208 203 4078
Mobile: 0790 315 1159

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Final Note

We are committed to handling your personal data responsibly, transparently, and in line with UK data protection standards.